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Meeting cost calculator

Find out what a meeting really costs: enter attendees, average hourly pay, and duration to see the true price of that calendar invite.

Meeting details

True cost

Result appears here.

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Why meetings are expensive

A meeting costs every attendee's time at once, so six people for one hour is six paid hours, not one. Multiplying headcount by fully-loaded hourly cost reveals the real price tag hiding behind a calendar invite.

Seeing the per-minute burn rate changes behavior: agendas get tighter and optional attendees stay optional.

Using the numbers

Use average salary plus benefits and overhead for the hourly cost, not just base pay; 1.3x salary is a common rough factor. The weekly and yearly projections show what a recurring meeting costs over time.

The halving hint quantifies a simple fix: shorter meetings or fewer attendees, with the savings spelled out.

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Meeting Cost Calc FAQs

What hourly cost should I enter?
Fully-loaded cost: salary plus benefits, taxes, and overhead, divided by working hours. 1.25x to 1.4x base salary is a common estimate.
Does it count preparation time?
No, only time in the meeting itself. Add prep and follow-up separately if you want the full picture.
Why show cost per minute?
Per-minute cost makes the burn visceral and helps justify timeboxing: every extra 10 minutes has a visible price.
Is this useful for small teams?
Yes, arguably more so. In a 5-person startup, one weekly hour-long meeting can cost over $10,000 a year.
Is any data stored?
No. All inputs stay in your browser and nothing is sent or saved anywhere.
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